Asset Id: The unique ID of the asset is either auto-generated or entered manually by the user based on client configuration.
Name: Asset Name
Category: A drop down list showing different asset categories like Information Technology, Biomedical, Medical Furniture, Vehicles, Maintenance, Office Equipment etc.
Subcategory: A drop down list of sub-categories which are under different categories. For example Monitor, Keyboard, Server, Printer, Network Switches under Information Technology and Visitor Chair, Almirah, Shelves are subcategories under Office Equipment.
Asset Group: A drop down list of asset groups based on estimated life. For example, IT and Electrical Equipment 3–5 years.
Dep Group – IT Act: This dropdown list of asset groups—categorized according to the depreciation groups defined under the Income Tax Act—will be visible only when the ‘Enable IT Act’ option is set to Yes in the Company Master.
Purchase Date: Asset purchase date
Installation Date: Asset installation date
Purchase Value: Purchase value of the asset
Asset Value: Asset value, it can be more than purchase value by including installation charges and other expenses.
Asset Value (IT Act): Asset value as per the IT Act, this value may be same as asset value or different.
Division: Branch or Division Name, can select from the drop down list
Block: Building Name where the asset is physically situated
Section: Floor Number or Floor name of the asset
Location: A particular area where the asset is situated
Sublocation: A particular room where the asset is physically situated
Custodian: Department in charge who is responsible for the asset, this drop down list is showing from the employees master module where custodian flag is ticked
Used By: The staff who is presently using the asset. This drop down list is showing from the employee master.
Manufacturer: Manufacturer name of the asset
Criticality Type: Criticality type of the asset, can choose from the drop down list given
Department: Department of the asset where it is being used
Work Department: The department which is responsible for the complaints raised against this particular asset.
Asset Type: Type of the asset, for example Owned, Rented, Third Party or Donated asset.
Barcode: User can enter barcode of the asset here. For asset code auto-generated cases, this will be same as asset code by default and user can change if required.
Manufacturer Slno: Manufacturer serial number of the asset, this will be unique.
Sub Class: Provides additional classification options for assets under the selected sub-category.
Supplier: Supplier of the asset.
Acquired by: The staff who is acquiring the asset.
Calibration done date: Calibration done date of the asset.
Calibration due date: Calibration due date of the asset.
PM done date: Preventive Maintenance done date of the asset.
PM due date: Preventive Maintenance due date of the asset.
Equipment Type Name: Displays as Oracle asset code or Asset Legacy code or equipment type name based on client custom label changes.
Acc. Dep: Display field for showing accumulated depreciation.
Acc. Dep IT: Display field for accumulated depreciation IT Act.
Acquisition Date: The date when asset is physically obtained or acquired.
Book Value: Display field which shows Asset Value – Acc Dep.
Book Value IT Act: Display field which shows Asset value IT Act – Acc Dep IT.
Residual/ Salvage Value: Scrap value of asset.
EST Life: Edit access to this field is controlled by client settings. If the parameter ESTLIFE_BASED_ON_ASSETGROUP is set as true, user will not be able to change this field value. Otherwise user can edit the value if there is no depreciation record created against this particular asset.
Location Accurate Description: Detailed and accurate description of location.
Manufacturing Year: Manufacturing year of asset.
Model Make: Model and Make of asset.
Status: Display field, automatically shows as Available.
Status Info: Status detailed information entry field.
Sub Status: Display field which shows the sub status of the asset.
Date of Condemn: Display field shows the condemnation date if already condemned.
Description & Detailed Specification: User entry field for entering detailed specification of asset.
Criticality Mobile: Mobile number for critical assets alert.
Technical Team signoff: Can switch to True if the asset is in ready to use status, meaning there are no outstanding technical issues.
End User Training: Can switch to True if end user training is given by the service provider for the asset.
Notes & Files: User can add multiple files and notes related to the asset.
Operating System: Operating system details, e.g. – Windows 10.
Architecture: User entry column related to architecture such as 32 bit / 64 bit.
Hostname: Hostname.
RAM: RAM size entry field.
HDD Type: HDD type, e.g. – SSD.
HDD Capacity: HDD Capacity, e.g. – 512 GB.
Processor: Processor.
MAC Address: MAC Address entry field.
Antivirus: Can enter antivirus installed Yes or No.
IP Address: IP Address entry field.
PO Number: PO number for the asset
PO Date: PO Date
Invoice Number: Invoice number
Invoice Date: Invoice Date
Purchase JV / GRN No.: Purchase JV / GRN No.
GRN Date: GRN Date
Last JV No.: Last JV No.
Last Process Date:
Sale Date: The date on which the asset was sold
Sale Value: The amount received from the sale of the asset
Transfer Date: The date on which the asset was transferred to another company
Revalue Date: The date on which the asset’s value was revalued
Ins. Policy No: Insurance policy number
Policy Date: Insurance policy date
Policy Expiry: Policy expiry date
Primary Asset: Primary asset to which this asset belongs to. For example, if the asset is a component (e.g., mouse or keyboard), user can enter the associated device (e.g., Desktop PC) as the primary asset.
Cost Center: Cost center for the asset, can choose from a drop down list
Sub Cost Center: Sub cost center can choose from the list
Hyp. Bank: Hypothicated bank details
Hyp Amount: Hypothicated amount
From Date: Hypothicated from date
To Date: To Date
GPS Sim Number: The mobile number associated with the GPS tracking device for realtime location tracking
Length: Length of the asset
Breadth: Breadth of the asset
Height: Height of the asset
Set Code: Set Code
Utility Code: Utility code can select from a drop down list which can define in utility meter master
Addl Col1: Can use this user entry field for any additional input related to the asset
Addl Col2: Can use this user entry field for any additional input related to the asset, same as Addl Col1
Run Time Start: Daily work starting time of the asset
Run Time End: Work ending time of the asset
Daily Operational Hours: Display field based on Run Time Start and Run Time End (For example if the running start is 09:30 AM and Run Time End is 06:30 PM, Daily Operational Hours will be 9)
Last Audited on: Display field that shows last audited date of the asset
Last Verified on: Display field that shows last physical verification date of the asset
Lock & Key1, Lock & Key2, Lock & Key3 and Lock & Key4: These fields are used to record the names of employees who are responsible for holding the keys to the asset.
CMC Expiry: CMC expiry date, user can enter directly from here or in contract module
AMC Expiry: AMC expiry date, user can enter directly from here or in contract module
Mfg end support: Manufacturer support end date
Allow multiple Contracts: If it is True, means same asset can use in multiple contracts, else only in a single contract
Enable RTL Alert: To enable Real Time Location Alert
PM Frequency: To set preventive maintenance frequency for asset
Calibration Frequency: To set calibration frequency for the asset
Service Tag: To enter unique service tag
Express Service Tag: To enter unique express service tag
Revenue Generating Asset: To identify whether this asset is revenue generating or not. Based on this input, the tab page Revenue Budgeting tab page is getting visible in the asset module.
Warranty: Warranty in Month
Expiry: System automatically displays the warranty expiry date from ‘warranty in months’ and there is provision to edit if further changes required in the expiry date.
Warranty Alert: Select Yes if warranty expiry related email notification is required
Warranty Terms: Terms and conditions related to warranty
Breakdown Analysis: Select Yes for including this asset in breakdown analysis report
Area (sq feet): Area in sq feet
BUA (sq feet): Built Up Area
Rent / sq feet (Yearly): Rent per sq feet
Vehicle Reg No: Vehicle registration number
Chassis Number: Chassis number of vehicle
Colour: Colour of the asset
Tonnage: Tonnage
Odometer: Current Odometer reading
Fast Tag Number: Fast tag number
Issuer Bank: Fast tag issuer bank details
Expiry Date: Fast tag expiry date
This page shows the already attached images with image captured date and time details. Also provides provision to add new images if required.
Contract: Shows existing contracts related to the asset.
Service Request: Shows existing service requests related to the asset.
Work Order: Shows details about existing work orders related to the asset.
Inspection: Shows asset inspection details.
Upgrade: This tab allows the user to add the upgrades to the asset. There is provision to enter Name, Date, Supplier, Upgrade Value and comments. For example adding more RAM, upgrading to a faster CPU, increasing the storage etc.
Breakdown: Service requests entered as defective will be considered as breakdown, such entries display here.
Component: In this tab, user can add more internal components to the asset with details like serial number, manufacturer, supplier, warranty expiry, status etc. Components drop down list populates from material master.
GPS: This tab page allows the user to enter details required for real time location tracking such as RFID, Latitude and Longitude.
Documents: Shows existing document details for this asset.
Revenue Budgeting: This page helps the user to create revenue budgeting. Budget starting year, starting month, number of months, budgeted revenue per month, budgeted operating cost per month etc. can be entered here and revenue budgeting records can be created for the given number of months. Actual revenue will be calculated from the asset utilisation module and actual operation cost can be entered for the previous months.
Depreciation: This page shows the depreciation details of both Company Act and IT Act.
Actions Button - Revision History: Shows the complete history related to the asset entry such as user, column name, old value, new value, updated date and time etc.
Service Request: To quickly redirect to service request page for raising a complaint.
Sale: This allows the user to enter sales details of the asset and once clicking on the button ‘Sell this Asset’ the asset’s status turns to Sold.
Transfer: Helps the user to redirect to transfer page for entering asset transfer.
Condemnation: Helps user to redirect to condemnation module.
Revalue: To increase or decrease asset value this option can be used.
Copy: Copy option allows the user to take multiple copies of a selected asset – useful when purchasing assets in bulk under the same category. This will save time by eliminating the need to enter each asset individually.
Replace Custodian: This option will replace the old custodian with a new custodian from the assets in the selected division, block, section, location and department. If no one is selected, it will replace the assets of all the divisions, blocks, sections, locations and departments.
Send Mail: Asset details can be sent via email.
QR Code: To view and print QR Code sticker of selected asset.
Barcode: To view and print barcode for the selected asset.
Installation Certificate: To view, print or email installation certificate of the asset.
Update Sub Status: This option is to set a sub-status for an asset, offering more detailed information in addition to the main status such as Available or Archived.
Custom QR Code: This custom QR code option is used for generating multiple QR codes in bulk based on the provided heading, prefix, starting number and quantity.
Track Live Status: This option enables live tracking for the selected IT asset, allowing users to monitor its real-time status such as whether the machine is online or offline.